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NES FIRCROFT Jobs 2022 – Technical Office Assistant Jobs In Dubai

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NES FIRCROFT Careers – Hiring For Technical Office Assistant Jobs In UAE

NES FIRCROFT Technical Office Assistant Job – Hey Guys, There Is A Good News For Those Who Are Seeking For Jobs In UAE Here Is a Great Career Opportunity Available. Thousands Of Companies Hiring Now In UAE But Here We Are Sharing Information About NES FIRCROFT Careers. Recently NES FIRCROFT Located In UAE Shared A Job Notification. According To The Notification NES FIRCROFT Open Hiring For Technical Office Assistant Position, Job Available On Dubai Location. And Company Will Pay Full Amount Of Your Work, NES FIRCROFT Dubai Pay A Salary Or Payout Of 2447.00 AED per month Basis To The Selected Candidates. So Guys Who Are Interested In Work With NES FIRCROFT Dubai, Can Apply For Technical Office Assistant Position But Before Applying For The Job First Read-out Full Job Description Mentioned Below And Check Your Eligibility Required For Technical Office Assistant Vacancies @www.nesfircroft.com 

Brief Information About Technical Office Assistant Vacancy At NES FIRCROFT UAE

Company / Organization NES FIRCROFT
Job Profile Or Position Technical Office Assistant
Job Type Full Time
Salary Or Payout AED 2447.00 per month
Job Location Dubai, UAE
Company Website www.nesfircroft.com

 

Job Description For NES FIRCROFT Jobs

Job details

Job Type
Contract

Full Job Description

Technical Assistance Services

for

Office Assistant – Dubai Based

Job Requirements – Fluent in FRENCH language –

Main Activities :

  • Perform full secretarial and administrative support duties towards the department.
  • Type standard paperwork and correspondence (letters, faxes, memo, minutes, presentations etc) under dictation or draft.
  • Write-up / translate standard paperwork and correspondence (letters, faxes, memo, minutes, presentations etc) in English or Arabic associated with managers or other professionals.
  • Define and produce non-standard reports.
  • Screen telephone calls and take messages or redirect as necessary.
  • Attend telephone calls and answer questions on business related issues.
  • Represent first point of contact for visitors to the company.
  • Control movements of incoming and outgoing visitors and contribute to their awareness of Company safety guidelines.
  • Organise, actively contribute to the organisation of meetings, conferences & business events in coordination with various parties.
  • Maintain schedules for both Department Managers & section heads (managing agenda).
  • Register, record, and dispatch incoming and outgoing mail/reports through appropriate channels and ensure proper completeness such as proof-reading, monitoring of signatures, etc.
  • Maintain appropriate filing system by organising, archiving, controlling and retrieving produced/received documents/reports (e.g. assigning codes etc.);
  • Manage the occupancy of meeting rooms and coordinate the required arrangements for meetings;
  • Provide administrative / technical assistance in entities work processes (data entry & updating of database information, verification of information, generating standard reports from the system, etc.);
  • Carry out general administration / process administrative documents (e.g. checking timesheets, coordinating leave plans for supported team, issuing requisitions, arrange flight/hotel reservation);
  • Communicate with internal / external parties to ensure coordination of business processes (e.g. Availability of offshore travel documents by personnel and contracting companiesetc.).
  • Carry out basic contacts administration (e.g. verification of contracts rates, call off, invoices, etc..)
  • Requisition standard goods/stationery for the departments / sections;
  • Carry out basic administration and paperwork process (photocopy / scan, despatching and filing of documentation)
  • Actively contribute to the general cleanliness, hygiene and safety of the premises and to the observance of company rules and procedures;
  • Ensure confidentiality of information and security of critical documentation whenever applicable.
  • Plan, schedule and control a variety of work processes and own resources to complete periodic administrative / technical assigned tasks

Job Requirements – Main Activities :

  • The Dubai assistant’s main role is to oversee the offices and the needs of the personnel who are permanently or temporary assigned there and to coordinate with the assistant in headquarters
  • Perform full secretarial and administrative support duties towards the department.
  • Type standard paperwork and correspondence (letters, faxes, memo, minutes, presentations etc) under dictation or draft;
  • Define and produce non-standard reports;
  • Screen telephone calls and take messages, or redirect as necessary;
  • Attend telephone calls and answer questions on business related issues;
  • Represent first point of contact for visitors to the company;
  • Control movements of incoming and outgoing visitors and contribute to their awareness of Company safety guidelines;
  • Organise, actively contribute to the organisation of meetings, conferences & business events in coordination with various parties;
  • Maintain schedules for office staff and organize travel requirements, fill in expense claims, etc
  • Register, record and dispatch incoming and outgoing mail/reports through appropriate channels and ensure proper completeness such as proof-reading, monitoring of signatures, etc;
  • Maintain appropriate filing system by organising, archiving, controlling and retrieving produced/received documents/reports (e.g. assigning codes etc.);
  • Manage the occupancy of meeting rooms and coordinate the required arrangements for meetings;
  • Provide administrative / technical assistance in entities work processes (data entry & updating of database information, verification of information, generating standard reports from the system, etc.);
  • Carry out general administration / process administrative documents (e.g. checking timesheets, coordinating leave plans for supported team, issuing requisitions, arrange flight/hotel reservation);
  • Communicate with internal / external parties to ensure coordination of business processes (e.g. Availability of offshore travel documents by personnel and contracting companiesetc.).
  • Requisition standard goods/stationery for the departments / sections;
  • Carry out basic administration and paperwork process (photocopy / scan, despatching and filing of documentation)
  • Actively contribute to the general cleanliness, hygiene and safety of the premises and to the observance of company rules and procedures;
  • Ensure confidentiality of information and security of critical documentation whenever applicable.
  • Plan, schedule and control a variety of work processes and own resources to complete periodic administrative / technical assigned tasks
  • Manage office premises, and coordinate between subsidiary numerous locations, including headquarters

Others tasks:

  • Contribute to the overall effectiveness of the business by performing secretarial duties, providing administrative/technical support, or carrying our clerical tasks within entity of assignment.
  • Contribute to the good public image of Company through harmonious relations with internal and external third parties, through completion of work within reasonable timescales and quality/accuracy, and through compliance with company HSE and code of conduct orientations.

Minimum Requirements & Qualification :

  • Level of education: Graduate Degree preferably.
  • Excellent communication and interpersonal skills.
  • Fluency (speaking, writing and reading) in English and French is required.
  • + 5 years’ experience in secretarial duties
  • Proficiency in Windows XP, Microsoft Office package (Planning…etc.).
  • Curiosity in IT (tools…etc.)

Type of Contract : Contracted – FRENCH language skills required!

Working days/hours : Standard working time as per local legislation 9 to 5 including one hour break ( from Monday to Friday)

Starting Date : As soon as possible.

Period Required : One year with possible extension (s)

With over 90 years’ combined experience, NES Fircroft (NES) is proud to be the world’s leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Infrastructure, Life Sciences, Mining, Automotive and Chemicals sectors worldwide.With more than 100 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.

 

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